Individuals undertaking a regulated role are required to join the PVG scheme.
Applying for PVG Scheme membership is a two-stage process:
1. Initiate PVG Scheme application:
In most cases, an organisation known as an ‘accredited body’ will start the application for an individual undertaking a regulated role (see note below). Dental practices can register to become an accredited body [1], or can enrol with an accredited body that will make PVG applications on behalf of the practice. These other accredited bodies are known as ‘umbrella bodies’ [2].
2. Complete PVG Scheme application:
Once the accredited body has initiated the application, a link is emailed to the individual. The individual then has 14 days to complete the PVG Scheme application. They will need to sign into or set up a ScotAccount to do this. Note: ScotAccount is a digital identity platform used to access public online services [3].
Note: If an individual is self-employed and doing a regulated role under contract for an organisation, it is the responsibility of the organisation to start a PVG application for them. There is a different application process for individuals who are personal assistants, self-employed or work for an individual. The Disclosure Scotland website provides further information on which application process is appropriate.
After the completed application has been processed by Disclosure Scotland, the individual will receive a secure link to view their disclosure. The individual can then share the link with the accredited body and employer. A paper certificate is not provided.
If after receiving their Disclosure record, there are any convictions listed, the individual has 10 days to request that Disclosure Scotland removes certain convictions from their record [4]. This can be done before sharing the Disclosure record with their employer.
The Disclosure Scotland website provides additional information on the process for applying for PVG Scheme membership [5].